Picking the right bid is only half the job — the other half is turning that choice into a contract that actually protects the company once the ink is dry. This Arab British Fellowship Training Academy course covers both halves together, for anyone responsible for evaluating tenders and then following through into a signed agreement.

Tenders are one of a company’s core commercial relationships: the company states a need, suppliers submit bids, and a bid committee — drawn from across administrative and financial functions — has to decide which offer is truly the most suitable, not just the cheapest on paper. This course covers the precise criteria that decision should rest on, and the contracting and negotiation skills needed to close the deal on terms that hold up.

Who Should Attend

• Company managers and owners, and administrative department managers.
• Financial approval officers, and procurement department managers.
• Staff working in bid evaluation within companies.

What You Will Be Able to Do

• Sort bids and verify their conformity to all required specifications.
• Apply the technical and financial criteria used to evaluate each bid on its own merits.
• Compare bids from different suppliers and reach the most suitable offer at the most suitable price.
• Write a contracting recommendation and carry the most successful contract through to signature.
• Research the background of bidding companies as part of the evaluation.

Module 1: Setting Up the Tender Evaluation Process

• The significance and objectives of tender evaluation, and aligning it with organisational goals.
• Forming the bid evaluation committee and defining critical success factors.

Module 2: Sorting, Comparing, and Scoring Bids

• Sorting bids and verifying their conformity to required specifications.
• Applying quality and financial criteria to evaluate each bid, and comparing bids from different suppliers.
• Researching the background of bidding companies as part of the evaluation.

Module 3: Weighing Cost, Quality, and Delivery

• Trade-offs between cost, quality, and delivery time in tender evaluation.
• Evaluating value propositions and risk within competing offers.
• Reaching the most suitable bid at the most suitable price.

Module 4: From Recommendation to Contract

• Writing the recommendation letter for contracting with the chosen supplier.
• Essential contracting skills and effective contract management in supplier relationships.
• Key legal clauses and terms that protect the organisation’s interests.

Module 5: Negotiating Terms and Managing Risk

• Negotiation techniques for securing favourable terms and building long-term supplier relationships.
• Identifying and mitigating risks in the tendering process.
• Case studies in successful tender evaluation and contracting, and emerging trends in procurement.

Course Duration & Delivery

• The course runs between five and ten days, with a condensed mini-master programme available on request.
• Group training within work teams, or intensive individual training, alongside practical and field sessions.

Certificate

Participants receive a certificate accredited by the Arab British Fellowship Training Academy upon completion.