Training Course in Strategic Procurement and Tender Management
1Summary
Every project depends on getting the right materials, services and contracts in place at the right cost and the right time – yet planning procurement and running tenders is consistently one of the hardest stages to get right, because it sits at the intersection of cost control, quality and internal customer satisfaction. Get the balance wrong and a project's budget, timeline and stakeholder trust all suffer.
This Training Course in Strategic Procurement and Tender Management from the Arab British Fellowship Training Academy breaks down how to plan for procurement goals and initiatives, forecast demand and set quantitative and qualitative stock estimates, and apply supply strategies that keep costs low and quality high – supporting stable operations and projects across the institution.
2Objectives and target group
Who Should Attend?
- Senior executives.
- Project and program managers.
- Members and teams of project management offices.
- Project stakeholders and those responsible for procurement and bid management.
- Project supervisors and anyone with an interest in the field.
Knowledge and Benefits:
By the end of the course, participants will be able to:
- Write initiatives and strategic goals for procurement that support a long-term direction.
- Classify and organise resources in ways that support planning for purchasing strategies.
- Apply demand-forecasting techniques to improve the planning of future project purchases.
- Design strategies that secure cost-effective, appropriately-priced supply operations.
- Evaluate supplier tenders using a scientific methodology that supports sound selection decisions.
3Course Content
- Module 1: Planning the Procurement Function
- Modern systems for procurement in projects, and the core purchase items involved.
- Determining who is responsible for setting required quality, and the means to identify it.
- Distinguishing between economic quantity, required quantity and available quantity as a basis for choosing the right procurement system.
- Module 2: Market Intelligence and Purchase Timing
- Means of obtaining reliable price information.
- Factors that determine the right time to buy.
- The risks involved in purchasing quantities greater or less than required.
- Module 3: Supplier Selection and Risk Management
- Determining who is responsible for selecting the appropriate supplier, and how to gather supplier information.
- The risks of relying on a single source of supply.
- Module 4: Contract Management Fundamentals
- General principles of contract management, and the provisions and types of contracts.
- Practical problems in concluding contracts that may expose them to nullification.
- Managing contracts at the drafting stage, and what a well-drafted contract should contain.
- Module 5: Tender Management, from Preparation to Award
- Tenders at the preparation stage, and criteria for distinguishing management contracts and the means of management in contracting.
- Preparing tender conditions and specifications, and tender announcement procedures.
- Primary and final insurance or guarantee rules, and managing tender contracts at the award stage.
- Module 6: Bid Evaluation, Sanctions and Practical Training
- Bid examination committees, and the process of analysing and evaluating offers.
- Bid evaluation and exclusion criteria, and the sanctions available against a breaching contractor.
- Rules for contractor waiver of a contract, plus hands-on practical training.