Preventive Information Security and Critical Records Protection Programme
1Summary
One misplaced file or one unlocked archive room is often all it takes for an organisation to lose data it can never fully recover. This Preventive Information Security and Critical Records Protection Programme by the Arab British Fellowship Training Academy is built around that everyday risk, equipping participants with practical, up-to-date methods for protecting information, securing documents, and keeping sensitive records safe long before a breach ever happens.
As institutions lean more heavily on both digital and paper records to run their operations and make decisions, protecting that information from leaks, loss and unauthorised access has turned into a strategic priority rather than a technical afterthought. The programme covers the concepts, classification systems, archiving methods, digital and physical safeguards, and recognised global standards that keep records confidential, intact and available exactly when needed.
2Objectives and target group
Who Should Attend?
- Employees in Information Security and Digital Transformation departments.
- Archivists and documentation officers in public and private institutions.
- Staff working in data centers and archival units.
- Personnel responsible for safeguarding critical documents and sensitive information.
Knowledge and Benefits:
After completing the program, participants will be able to master the following:
- Provide participants with a comprehensive understanding of preventive information security concepts and principles.
- Introduce the latest practices for protecting critical documents and records from loss or unauthorized access.
- Strengthen participants’ capabilities in securely handling physical and digital document preservation tools.
- Enable participants to build an effective system for organizing, classifying, and retrieving documents.
- Increase awareness of institutional policies and international standards related to data protection.
3Course Content
Module 1: The Real Cost of Weak Information Security
- Definition of information security and the difference between physical and electronic security.
- The three core principles: confidentiality, integrity, availability, and the common threats organisations face.
- Protecting devices and documents from unauthorized access, and controlling printing, copying and storage tools.
Module 2: Classifying and Governing Sensitive Information
- Types of information and classification by confidentiality level, and the criteria for identifying sensitive data.
- Building a comprehensive information security policy, and internal policies for data classification and handling.
- Roles and responsibilities of departments and individuals, and setting access and usage controls.
Module 3: Archiving Systems, Manual and Electronic
- Principles of structured and effective archiving.
- The components of manual versus electronic archiving systems, and the criteria for choosing the right one.
Module 4: Preserving Physical and Sensitive Documents
- Identifying secure storage locations, and using steel safes and smart control systems.
- Organizing files by importance and ease of retrieval.
- Managing printed copies securely, minimizing circulation, and applying safe destruction methods for obsolete documents.
Module 5: Digital Security for Documents and Data
- Document and folder encryption.
- Creating secure backups and using cloud storage safely.
- Identity verification and access control tools.
Module 6: Aligning with Global Standards
- An overview of ISO 27001, ISO 15489 and other major standards.
- Aligning institutional policies with global standards.
- Reviewing procedures and assessing compliance.
Module 7: Building a Sustainable Information Protection Culture
- Developing an internal audit system.
- Training employees and raising organisational awareness.
- Building a long-term institutional information security culture.