Getting Started with AI Automation for Administrative Assistants Training Course (Online / Remote)
1Summary
Not every administrative assistant needs to become a technologist to save hours a week - most just need a clear starting point: which tasks to automate first, which tools actually work for scheduling and writing, and how to keep control over what AI produces before it reaches a client's inbox.
This Getting Started with AI Automation for Administrative Assistants training course from Arab British Fellowship Training Academy is built as a practical entry point, walking participants from identifying which routine tasks are worth automating through to picking the right tools and reviewing AI output responsibly. No programming background is required - only a willingness to rethink how routine work gets done.
2Objectives and target group
By the end of this course, participants will be able to:
- Map out repetitive administrative tasks and apply clear criteria for deciding what to automate.
- Set up AI-powered scheduling and reminder tools that reduce calendar conflicts and missed deadlines.
- Use AI writing assistants to draft, summarise, and edit correspondence and documents.
- Automate data entry, file organisation, and routine reporting with fewer manual errors.
- Choose the right AI tools for the job and review AI-generated output before it goes out.
Target Audience
- Administrative assistants and executive secretaries seeking to optimize workflow.
- Office coordinators and administrative professionals supporting multiple departments.
- Personal assistants and virtual assistants handling high volumes of routine tasks.
- Administrative staff looking to adopt AI without a technical background.
3Course Content
Module 1: Deciding What's Actually Worth Automating
- Mapping out common repetitive administrative tasks.
- Criteria for choosing what to automate, and the benefit of delegating routine work to AI.
Module 2: AI in the Administrative Workplace: The Basics
- What AI is and is not, and the types of AI tools used in administrative settings.
- AI's role in broader digital transformation.
Module 3: Never Miss a Meeting Again: Scheduling and Reminders
- Coordinating meetings across calendars with tools like Calendly and Google Calendar.
- Handling cancellations, rescheduling, and availability detection.
- Smart reminders, task prioritisation, and reducing calendar conflicts.
Module 4: Writing, Editing and Making Sense of Documents
- Drafting emails and letters with AI writing assistants.
- Summarising documents and polishing grammar and tone.
- Converting speech to text and scanned documents to editable files.
Module 5: Organising Files and Handling Data Automatically
- Smart tagging, classification, and automated version control.
- Extracting data from forms and emails into spreadsheets.
- Cleaning and formatting datasets with fewer manual entry errors.
Module 6: Producing Reports Without Starting From Scratch
- Automating weekly or monthly reporting formats.
- Creating visuals and summaries from raw data, and exporting with minimal effort.
Module 7: Picking Tools That Actually Fit the Job
- Overview of leading AI tools for administrative use.
- Comparing free versus premium options and matching tools to job functions.
Module 8: Keeping AI Outputs Accurate and Under Control
- Reviewing and editing AI-generated content before it goes out.
- Setting permissions and safeguards, and balancing automation with human oversight.