Cutting the Red Tape: Simplifying Administrative Procedures Through Total Quality Management (Online / Remote)
1Summary
Complex administrative procedures rarely stay complex by design – they accumulate over time as organisations add steps without ever removing the ones that stopped adding value. The result is slower service, frustrated employees, and beneficiaries who lose confidence in the system, exactly at a time when work environments are changing faster than traditional administrative systems can keep up with.
The Arab British Fellowship Training Academy offers this training programme, "Modern Methods to Simplify Work System Procedures under the Total Quality Management Approach", to develop participants' ability to understand and apply the latest administrative practices that improve institutional performance and streamline procedures according to Total Quality Management (TQM) concepts – equipping them with practical tools to build efficient, transparent work systems, align organisational procedures with internationally recognised quality standards, and manage institutional change effectively when rolling out simplification initiatives.
2Objectives and target group
Who Should Attend?
- Staff involved in planning and implementing administrative procedures.
- Employees in quality and institutional-excellence departments.
- Administrative-development and institutional-performance-improvement officers.
- Managers of departments and divisions in governmental and private institutions.
Program Objectives:
- Analyse current administrative procedures and pinpoint where complexity creeps in.
- Apply the latest scientific, systematic methods for simplifying work systems.
- Understand Total Quality Management concepts and how they connect to procedural simplification.
- Design flexible work procedures that align with institutional-excellence standards.
- Raise institutional efficiency by eliminating waste and achieving smooth, continuous workflow.
3Course Content
Module 1: Diagnosing Today's Work Systems
- Practical steps and tools for analysing current administrative procedures, such as flowcharts and documentation templates.
- Identifying gaps and points of complexity in existing systems.
- Linking performance indicators to procedures and comparing operational results against procedural efficiency.
- Evaluating how procedures affect the beneficiary's actual experience.
Module 2: The Quality Foundations Behind Simplification
- Origins and evolution of the Total Quality Management approach, and its core principles.
- How quality connects directly to administrative procedures.
- The concept, types, and role of administrative procedures in organising work.
- How overly complex procedures drag down work efficiency.
Module 3: Simplifying, Redesigning, and Aligning with Global Standards
- Business Process Reengineering (BPR) and continuous-improvement techniques such as Kaizen.
- The principle of eliminating unnecessary steps and designing flexible, effective procedures.
- Integrating technology into process simplification and ensuring integration across departments.
- Aligning simplification initiatives with international quality models (EFQM, ISO 9001) and institutional quality policies.
- The strategic impact of simplification on achieving institutional excellence.
Module 4: Managing Change and Preparing for the Future
- Addressing resistance to change and building strategies to involve employees in the process.
- Securing leadership support for implementing procedural changes.
- Tools and indicators for measuring success and productivity after simplification, with periodic review against changing work conditions.
- Modern trends in operations management, the integration of artificial intelligence, and the role of digital transformation in strengthening administrative efficiency.