A single flawed purchasing decision can tie up a company's budget for months, delay production, or hand an unreliable contractor the keys to a critical project. That is exactly why procurement is no longer treated as a back-office task, but as a strategic function that protects value and keeps operations moving. Getting it right means planning ahead, setting clear policies, studying suppliers and materials carefully, tracking every purchase order until it is fulfilled on time, and finally closing a supply contract that is built to last, since supply contracts carry their own distinct features that set them apart from other agreements. Once a contract is signed, implementation and management begin, and sourcing itself usually proceeds either through direct agreement or through a competitive tender aimed at securing the strongest possible partner.

This training course from the Arab British Fellowship Training Academy walks participants through these modern purchasing and tendering pathways, showing how contracts are concluded correctly and how purchasing decisions that best serve the organization are reached.

Who Should Attend?

• Purchasing and contracts managers.
• Board members involved in procurement decisions.
• Officials responsible for purchasing products within their organizations.
• Staff working in procurement leadership and contract drafting.

Program Objectives:

• Build a solid grasp of the modern tools used to lead the procurement function, along with their purpose and value.
• Strengthen participants' practical command of the purchasing cycle, from the individual steps of a product purchase to the different purchasing methods and the rules that govern each one.
• Develop the ability to read, interpret, and evaluate purchase offers with confidence.

Module 1: Why Procurement Decisions Matter

• What the purchasing profession actually means and covers.
• Its core goals and duties within the organization.
• The value of purchasing as a profession and the advanced trends shaping how procurement is led today.
• The economic orientation behind purchasing decisions and the path to sound decision-making.
• Professional track and systems track in leading procurement operations.

Module 2: Structuring the Purchasing Function

• Hierarchical level and reporting lines for the purchasing function.
• Standard forms and documentation used in the purchasing profession.
• Powers and authority granted to the purchasing function.
• Centralized and decentralized approaches to product purchasing.

Module 3: Ethics and Purchasing Policy Choices

• Personnel characteristics and ethics expected within procurement management.
• The policy of buying products as needed.
• The policy of purchasing to build up provisions.
• The policy of purchasing for immediate use.

Module 4: From Identifying Needs to Placing the Order

• Building a product purchase program.
• Knowing and describing the actual needs and requirements.
• Estimating the required quantity accurately.
• Placing product requests and confirming the relevant certificates.
• Confirming the product purchase order.

Module 5: Evaluating, Selecting and Closing with Suppliers

• Checking and determining the financial value of the purchase.
• Analyzing orders and transactions before commitment.
• Selecting distinguished suppliers and producing a requisition.
• Writing the supply order and controlling the supply process.
• Receiving the products and closing out the cycle.