How much would it cost your organisation if its archive of contracts, records and files disappeared tomorrow? As institutions move their documents online, information centres have become the backbone of how data is stored, organised and protected — and the risks around them have grown just as fast as the convenience.

This course equips participants to manage information centres professionally while building the practical skills to secure electronic documents and files using current technology — covering everything from encryption and access permissions to backup strategy and recovery, so data stays reachable without ever compromising its safety.

The Arab British Fellowship Training Academy delivers this programme to build professional-level capability in information-centre management and document security.

Who Should Attend

• Professionals working in information centres and archives, alongside IT managers and information-security specialists.
• Document-management and data-processing personnel in governmental and private institutions.
• Anyone looking to build skills in document management and information security.

Programme Outcomes

By the end of the course, participants will be able to:

• Explain the fundamentals of information-centre management and modern methods for storing and organising documents digitally.
• Secure and protect documents from digital threats using the right software for document and file-record management.
• Design effective, organisation-wide security systems for document management.

Module 1: Understanding Information Centres

• Definition, types, and organisational structure of information centres.
• The phases of managing one, from data storage to access control and digital preservation.

Module 2: Why Document Security Matters Now

• The risks of data loss and the growing need for security within organisations.
• The role of cybersecurity and international standards in protecting documents.

Module 3: Tools, Software and Electronic Document Management Systems

• Choosing the right software for organising, archiving and storing documents.
• Understanding EDMS and selecting the best system for an organisation.

Module 4: Storing and Protecting Documents Digitally

• Converting paper documents into digital formats and retaining them safely.
• Advanced encryption techniques and cloud-based backup for file protection.

Module 5: Backup, Recovery and Access Control

• Backup strategies, recovery methods, and cloud-based backup security.
• Structuring access permissions, authentication policies, and monitoring document access.

Module 6: Building and Sustaining a Security Programme

• Designing a document-security policy and analysing related risks.
• Training employees on security awareness and running periodic security reviews.