Long before a hotel's marketing campaigns or five-star reviews come into play, it's the two minutes at the reception desk that decide whether a guest feels welcomed or just processed.

This training course by the Arab British Fellowship Training Academy develops the knowledge and professional competencies needed to run front desk responsibilities to recognised hospitality standards – covering reservations, check-in and check-out, coordination with other hotel departments, and the communication skills that turn a routine arrival into a positive first impression.

Who Should Attend?

• Hotel receptionists and front office staff wanting to strengthen their professional skills.
• Front office supervisors and managers, and hospitality professionals involved in guest services.
• Individuals seeking to start a career in hotel reception and front office operations.

Course Objectives:

By the end of the course, participants will be able to:

• Explain the responsibilities and operational role of the reception department.
• Manage reservations and guest check-in/check-out procedures correctly.
• Communicate effectively with guests to enhance their overall experience.
• Coordinate smoothly between reception and other hotel departments.
• Organise front office work while maintaining high standards of service quality.

• Module 1: Foundations and Role of Hotel Reception
  • Introduction to hotel reception, its importance and organisational structure.
  • Roles and responsibilities of reception staff, and how the department shapes guests' first impressions.
  • Coordination between reception and other hotel departments.
• Module 2: Reservations and Arrival/Departure Procedures
  • Types of hotel reservations, and confirmation, modification and record-keeping procedures.
  • Standard guest arrival procedures and check-out processes, including documentation.
• Module 3: Guest Communication and Customer Service
  • Principles of effective, culturally aware communication and professional etiquette.
  • Standards of excellent guest service and responding professionally to guest requests.
• Module 4: Organising Front Office Work and Service Quality
  • Time management, task allocation and monitoring of daily front office activities.
  • Hospitality service quality standards and maintaining consistent operational performance.
• Module 5: Handling Daily Situations at the Front Desk
  • Managing special guest requests and prioritising front office activities.
  • Maintaining professionalism across varied daily situations.
• Module 6: Professional Growth for Reception Staff
  • Developing professional competencies and keeping up with hospitality industry trends.
  • Strengthening professional ethics and commitment to service excellence.