Choosing the wrong supplier, or mismanaging a facilities contract, can quietly drain a budget for years before anyone traces the loss back to its source. In facilities management, procurement is not a back-office formality; it is the process that decides whether services are delivered efficiently, whether contracts hold up under pressure, and whether risk is caught early or discovered too late.

The Arab British Fellowship Training Academy designed this Facilities Management Procurement Training Course around that reality. Participants work through the full procurement cycle from tendering to contract award and execution, learn how to evaluate suppliers on quality, cost and delivery, build negotiation and compliance skills for FM contracts, understand the legal and regulatory framework and the risks it carries, track supplier performance through KPIs, and apply sustainable procurement practices. Facilities managers, procurement professionals, contract managers, project managers, operations managers and sustainability officers will leave able to run FM procurement as a source of value rather than a source of risk.

Who Should Attend?

This course is targeted at:

1. Facilities Managers keen on improving their procurement strategy.
2. Procurement Professionals in facilities management who want to learn more about cycle procurement.
3. Contract Managers managing FM contracts but require more knowledge in the field.
4. Project and Operations Managers overseeing FM services, procurement, and resources within facilities.
5. Sustainability Officers with a focus on introducing sustainable procurement in the organisation.

Objective:

The objective of this Facilities Management Procurement Training Course is to:

1. Build a clear understanding of the procurement process in facilities management, from tendering to implementation.
2. Teach attendees supplier selection and evaluation based on key criteria such as quality, cost and delivery.
3. Improve contract management skills, including negotiation and compliance.
4. Build capability in identifying, assessing and mitigating procurement-related risk.
5. Introduce sustainable practices into FM procurement.
6. Teach how to track supplier performance through KPIs and drive continuous improvement.

Module 1: Why Procurement Is Central to Facilities Management

• Understanding the role of FM services
• The importance of procurement in FM
• Key concepts and terminology in FM

Module 2: The Procurement Cycle: From Tender to Contract Award

• The complete procurement cycle
• Steps involved in tendering, contract award and implementation
• Best practices for effective procurement

Module 3: Selecting and Evaluating Suppliers

• Identifying potential suppliers
• Evaluating suppliers based on quality, cost and delivery
• Tools for conducting supplier assessments

Module 4: Managing FM Contracts: Negotiation and Compliance

• Key aspects of managing FM contracts
• Contract negotiations and dispute resolution
• Ensuring compliance and maintaining supplier relationships

Module 5: Legal Obligations and Risk in Procurement

• Overview of procurement regulations and key contractual obligations
• Understanding legal risks in procurement
• Identifying and assessing procurement risks
• Strategies and tools for risk mitigation

Module 6: Tracking Supplier Performance with KPIs

• Defining and tracking Key Performance Indicators (KPIs)
• Evaluating supplier performance
• Ensuring continuous service quality

Module 7: Building Sustainable Procurement Practices

• Importance of sustainable procurement practices
• Implementing environmentally responsible strategies
• Cost-effective and sustainable FM procurement