Filing cabinets get lost, damaged by water or fire, and take up space that most modern offices can no longer spare. Moving records and documentary information onto a computer-based system solves all three problems at once – provided the system is set up with real information security in mind rather than as an afterthought.

Information security itself is the discipline of protecting data as it moves and is stored online. As storage methods and internet transfer have multiplied, keeping records and information secure has become a critical issue rather than a technical detail – a concern institutions have taken seriously since the earliest days of computerisation, not just in recent years.

Rapid developments in networking over the past decades have let institutions connect their departments through a single unified system regardless of physical distance, making it possible to create, save and exchange records purely electronically, with no hard copies required at all.

This training course, delivered by the Arab British Fellowship Training Academy, is built for anyone who wants to develop their skills in information security systems and learn to use computers to file, protect and organise records and documentary information against loss.

What Participants Will Gain

• Hands-on experience with electronic programs that support information security.
• Skills for maintaining paper documents alongside their digital counterparts.
• The ability to preserve information and protect it from loss or damage.
• A clear picture of how information systems security works and why it matters to a company.
• Awareness of the security features built into modern software and the latest systems used by large companies.

Who Should Attend

• Directors and owners of economic and commercial institutions.
• Directors of governmental and social institutions.
• Employees in filing, information and archive departments.
• Staff of state ministries and universities.
• Directors of state institutions, government departments and technical development departments.
• Employees and directors of data and document organization departments.
• Employees in technical offices and administrative departments.
• Academics and students of information technology, computer science and communication faculties.

Module 1: Why Move Records Onto a Computer-Based System

• Definition and importance of documentary information security.
• Using computers to organize and file records instead of relying on paper alone.
• Archiving strategies that protect records against loss.

Module 2: Setting Up an Information-Secure Archiving System

• Using technical and electronic programs in information security management.
• Programs and software that support information security systems.
• The general definition and importance of information security applied to a records system.

Module 3: Planning and Communication for a Records Project

• Setting realistic plans that account for cost and the organisation's real capacity.
• Building effective communication between management and staff to implement archiving objectives.
• Analysing the internal and external environment before rolling out a new records system.

Module 4: Leadership and Strategic Thinking for Records Administrators

• Supervisory and administrative leadership skills for teams managing archives.
• Strategic and innovative thinking techniques to keep a records system evolving.
• Preparing work maps and improving day-to-day supervisory performance.